For scheduled fees and rental rates, A reservation becomes official when a security deposit is paid, a rental agreement contract is signed, and the signed contract is received by the designated due date. Contracts will be deemed null and void if signed contract is not received by designated due date.) Contracted hours include the setup and breakdown time for all vendors.
The schedule for the rental time should be two hours allowed for setup and decorating of the facility with one hour at the end to completely clean the facility. The actual event is about four (4) hours. Due to liability issues, no one, including the contract holder, will be allowed inside until the start of the contracted time. This includes the coordinator, florist, decorator, DJ/band, photographer, etc. If anyone enters before the contracted period, the contract holder will be held liable for his or her actions and will be charged additional fees, which will be deducted from the security deposit. The contract holder must complete and return the rental questionnaire and the floor plan to the rental office at least two (2) weeks in advance of the scheduled event. Submit rental questionnaire and floor plan by fax, mail or walk-in.